Office Administrator

Garde is Australia’s leader in the installation of underground high voltage electricity cables, delivering major electrical infrastructure solutions in both the government and private sectors. Focused on civil construction, we are a specialist supplier to the electrical construction industry. We support the installation, maintenance and protection of high voltage underground electricity cables and assets.

With a strong focus on large-scale tenders, we have established ourselves as a trusted partner for the main Electrical Utility providers in NSW including Ausgrid, TransGrid & Endeavour Energy along with the major Tier 1 construction contractors.

Job Summary: 

We are seeking a highly organised and detail-oriented Office Administrator to join our construction team. The ideal candidate will provide essential administrative support to ensure smooth day-to-day operations in a fast-paced environment. This role requires multitasking, effective communication, and the ability to work independently while supporting various departments, including project management, accounts, and HR. 

Key Responsibilities: 

Administrative Support including:

• Manage office incoming phone calls, emails, and correspondence.
• Maintain office/kitchen supplies, equipment, and facility & amenities requirements.
• Greet and assist visitors, vendors, and clients.
• Manage and organise office files, records, and documents.
• Support project managers with document preparation, meeting scheduling, and coordination.
• Assist with subcontractor onboarding, including contract management and compliance documentation.
• Track and maintain project timelines, reports, and schedules.
• Assist in onboarding new employees, maintaining HR files, and scheduling interviews.

To be successful in this role you will need:

• Proven experience as an office administrator, preferably in the construction industry.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic experience with an accounting software (e.g., QuickBooks).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Knowledge of basic accounting principles and construction terminology is a plus.

Benefits and Perks:

• An opportunity to make an impact with a growing and forward-thinking ASX company.
• A competitive salary reflective of your skills and experience.
• We offer an exciting Employee Benefits Platform that provides access to a range of exclusive discounts on banking, retail and healthcare, as well as novated leasing options.
• Access to a comprehensive health and wellbeing program.
• We recognise and reward employees through our monthly Value Awards Program.
• Continued Professional Development and training.
• Flexible work options.
• Opportunities for professional growth within Maas and the broader Group.

Further enquiries can be made to hr@maasgroup.com.au