Administration

Level Plumbing Dubbo are looking for a motivated and organised Administration Assistant to join our Commercial Construction team, based in Dubbo. This full-time role supports the Operations Manager and broader business by ensuring administrative tasks are completed accurately and efficiently.

You’ll work closely with customers, suppliers, and employees across multiple departments, playing a key role in keeping operations running smoothly.

About You
You’re an organised, proactive, and enthusiastic team player who enjoys working in a fast-paced environment. You take pride in your attention to detail and have a strong sense of initiative.

Key Responsibilities

• Provide general administrative support across the business

• Assist the Operations Manager with daily tasks including:

  • Issuing purchase orders and invoices

  • Creating jobs in Simpro

  • Managing receivables and payment status

  • Scheduling employees to jobs

  • Communicating with customers, suppliers, and staff

  • Resolving account and customer queries

• Be the first point of contact for incoming calls and visitors

• Prepare correspondence, reports, and other documentation

• Ensure accuracy in data entry and document processing

• Provide high-quality customer service

• Follow company policies and procedures

• Support the Operations Manager with other reasonable tasks as required

Skills and Attributes

• Excellent communication and time management skills

• Experience in accounts payable/receivable processes

• Competent with Microsoft Office and general computer systems

• High attention to detail and accuracy

• Adaptable and able to manage multiple deadlines

• Positive and professional attitude

• Well-presented and customer-focused